Trade show union labor can change by show, location, classification and agreement. Payroll for union employees needs a reliable trail from the signed sheet to the hours and earning codes used for the paycheck, as well as the information needed for union fringe benefits.
Start union payroll processing with the agreement and the sheet
For each show, identify the applicable collective bargaining agreement and pay policies. Check classifications, rates, minimum calls, meal rules, overtime and double time, and the periods to which they apply. Confirm the rules with the people responsible for payroll; an agreement or local law can differ from another show's rules.
Collect and count the pages by job and date. Check names against payroll IDs, times against written hours, and the sheet's page total against its lines. An overtime timesheet needs the straight-time, overtime and double-time split checked against the rules for that job, not a single assumed threshold.
Review union payroll reporting and benefit fund contributions
Fringe benefit reporting is separate from the paycheck. Each fund may have its own rate, eligible hours, classification rules, caps, reporting period and deadline. Prepare and reconcile each contribution report against approved hours, then review the report and remit to the fund yourself. See the benefit fund contribution reports guide for a practical checklist.
Prepare the payroll handoff
Map approved hours and earning codes to your provider's import format. The ADP timesheet, Paychex timesheet and Gusto timesheet guides explain the separate import workflows. Test an import before relying on a new file layout. Keep the original sheets and approval trail so questions can be traced back to the source.
If a job also requires a prevailing wage timesheet or certified payroll report, verify the contract and reporting requirements separately with the responsible payroll or compliance professional. Do not assume a union payroll export satisfies those requirements.
Where myCrewIQ fits
myCrewIQ reads its own sign-in sheet and customers' existing sheets. A person reviews the values and approves the batch before downloading a payroll import file. Your payroll provider still runs payroll; you import the file and handle benefit remittance. For an optional view of costs against plan, see the Live Labor Budget and labor budget guide.
Union payroll solutions differ: union payroll software and a union payroll service are not interchangeable. Confirm who reviews hours, imports payroll, prepares reports and remits funds. myCrewIQ prepares files and reports for your review; it does not send money to a fund or submit payroll for you.