A large call can run across many pages, and one lost or repeated page changes the total. This guide covers how to keep a big crew together from the check-in table to the payroll file.
At the check-in table
- Write the job, work date and "page X of Y" at the top of every page.
- Start a new page with the same header, never a blank one.
- Have the foreman sign the last page and confirm the page count.
At intake
- Count first. Compare pages received with the "of Y" on the sheet and with your inventory.
- Scan each page flat, with the header and sign-off visible, in order.
- One batch per job and date, however many pages it takes, so totals reconcile.
Gaps and repeats
A missing "page 3 of 5" is a question for the foreman, not a reason to skip it. A worker who appears on two pages may be two shifts or a repeat. Compare the lines and confirm before you remove anything. More on this in common handwritten timesheet errors.
Reconcile the total
Add up head count and hours across all pages and compare them with the foreman's totals before export. myCrewIQ splits a multi-page upload into pages, reads every line and flags the ones that need a human, so you check the batch once instead of re-typing it. See how to process event timesheets for payroll.
This guide is general information. Follow your own timekeeping and retention procedures.
Frequently asked questions
- How do I stop pages from getting lost?
- Number each page as "page X of Y" at the source, keep an inventory of expected and received pages, and confirm the count before you start processing.
- What if the same worker appears on two pages?
- Compare the lines. If they are separate shifts, keep both. If one is a repeat, treat it as a duplicate and confirm before removing it.
- Should a large crew be one batch or several?
- Keep one batch per job and work date so totals reconcile, even when the crew runs across many pages.